BY-LAWS

NON-PROFIT ORGANIZATION

MISSION STATEMENT

Kennisis Lake Cottage Owners Association (KLCOA) is committed to providing the best possible services to members, in a spirit of cooperation with associations and organizations with whom it conducts its business.

KLCOA values and strives:

(a)    To advance the social interests of the property owners of Kennisis Lake and vicinity in the County of Haliburton.

(b)    To promote the interests of person owning property at the said Kennisis Lake and vicinity, and to advance any plans for the advantage of the said lake and vicinity.

(c)     To promote aquatic and social and other physical activities among the property owners of the said Kennisis Lake and vicinity.

(d)    To protect and serve the mutual interest of all KLCOA members and volunteers.

(e)    To foster, promote and teach stewardship among all cottage owners.

KENNISIS LAKE COTTAGE OWNERS ASSOCIATION

                                                              TABLE of CONTENTS

COMMENT: The left-hand index (Roman letters) does not correlate to anything and should be deleted, unless it is intended to be a reference the “Article Numbers” in which case it needs to be revised.

v)                     Mission of the Association.................................................................................. Page 2

vi)                  Definitions.......................................................................................................... Page 4

vii)                 Registered Office and Seal (LOGO).................................................................... Page 5

viii)               ………………………………………………………………….. Page 7

ix)                 Affiliations.......................................................................................................... Page 6

x)                   Classes of Membership   …………………………………………………………………..Page 6

xi)                 Terms of Membership and Eligibility..................................................................... Page 6

xii)                Meetings of the Membership................................................................................ Page 9

xiii)              Board of Directors............................................................................................. Page 10

xiv)               Procedure for Elections of Directors.................................................................... Page 11

xv)                Board Responsibilities....................................................................................... Page 12

xvi)               Directors & Responsibilities............................................................................... Page 14

xvii)             Committees of the Board ……………………………………………………………….....Page 16

xviii)                        Execution of Documents.................................................................................... Page 17

xix)               Financial Year................................................................................................. Page 17

xx)               Banking Arrangements...................................................................................... Page 17

xxi)              Borrowing by the Association............................................................................. Page 18

xxii)            Notice.............................................................................................................. Page 18

xxiii)                       Passing and Amending By-laws......................................................................... Page 19

xxiv)                       Repeal of Prior By-laws..................................................................................... Page 19

xxv)              Rules of Procedure........................................................................................... Page 19

xxvi)                       Effective Date................................................................................................... Page 20

xxvii)                      Appendix A, Robert’s Rule Motion Chart …………………………………..............….Page 21 -23

xxviii)                    Appendix B, Robert’s Rule Fact Sheet ………… ………………………………………Page 25

KENNISIS LAKE COTTAGE OWNERS ASSOCIATION
BY-LAWS

By-laws relating generally to the conduct of the affairs of the Kennisis Lake Cottage Owners Association (KLCOA).

BE IT ENACTED as a By-law of Kennisis Lake Cottage Owners Association (KLCOA) as follows:

                                                                  1.  DEFINITIONS

1.1        In this By-laws and all other By-laws and Resolutions of the Association (KLCOA), unless the context otherwise requires:

      (a)  "Association" means Kennisis Lake Cottage Owners Association (KLCOA) (or such other name as the Association may in the future legally adopt).

      (b)  "Board" means the Board of Directors of the Association and “Board Meetings” has the meaning assigned in article 9.2.

      (c)  "Director" means an individual who has been elected to the Board of Directors of the Association as enumerated in Article 8.1.

      (e)  "Letters Patent" mean the Letters Patent incorporating the Association, as from time to time amended by Supplementary Letters Patent.

      (d)  “Policies” means written statements governing issues affecting the affairs of the Association, which have been considered and approved by the Board of Directors of the Association.

       (f)   “KLCOA” means Kennisis Lake Cottage Owners Association.

(g)     “Members” and “Membership” means all classes of Membership in the Association as provided for in article 4.1. and “Active Membership” and “Honorary Lifetime Membership” have the meanings assigned in article 5.1.

(h)     “Executive” means elected Directors of the KLCOA who hold the positions of President, Vice President(s), Treasurer, Secretary and Past-President

(i)       “Executive Committee” means those KLCOA Board positions assigned to deal with Confidential, or other matters and other issues needing attention prior to Board involvement.

(j)       “Chair, Chairperson” means the President of KLCOA or their designated representatives.

(k)     “Committee” means one or more persons assembled under the provisions of Article 11 to consider, investigate, take action on, or report on the subject matter for which they were assembled.

(l)       “AGM” means Annual General Meeting.

(m)   “Associate Board Member” means a nominated person at the AGM but not elected to the Board which carries a non-voting position at scheduled Board meetings.

(n)     “Board Member” or “Officer” means the same designate as Director.

(o)     “Volunteer” is a person within the Association who steps forward to assist KLCOA in its daily activities.

(p)     “Membership Year” (article 5.7) means the same period of time as the financial year. (ref. Article 13.1).

(q)     “LOGO” means the distinguishing symbol or insignia, or future adopted and used by KLCOA as its identifying mark.

(r)      “Meeting of the Members” means meetings where all categories of Membership may to attend.

(s)     “Member in Good Standing” means a member who:

a.       Does not owe monies to KLCOA and has paid current dues.

b.       Does not hold any outstanding property of the KLCOA, which shall include documents, equipment and personal information as defined in the Privacy Act.

c.       Has not taken legal action against KLCOA that has not exhausted all avenues of appeal.

(t)      “ROO” means Rules of Operation.

(u)     “Majority Vote” means 50% + 1 vote or more of voting Board Membership present for a Board meeting for motions to be passed.

(v)      “2/3rd Vote” means 66.6% or more of the voting Membership in attendance at the AGM required to change an Article of the By-laws.

(w)    “Corporation Act” means the Corporation Act R.S.O. 1990, Chapter 38, and any statute amending or enacted in substitution therefore, from time to time.

            Note:  Reference to the word “he” shall indicate “he/she”.

1.2       All terms defined in the Corporations Act have the same meaning in this By-law and all other By-laws and Resolutions of the KLCOA.

                                                  2. REGISTERED OFFICE AND SEAL                              

2.1        The registered head office of the Association shall be in the vicinity of Kennisis Lake, in the Municipality of Dysart et al, Province of Ontario and thereafter as the Association may from time to time determine by special resolution of the Members pursuant to the Corporations Act of Ontario. The Association may establish such other offices within Canada, as the Board may deem expedient by resolution.

2.2               The Corporation Seal (Logo) of KLCOA shall be in the form as the Board may be resolution from time to time adopted and shall be entrusted to KLCOA for its use and safekeeping.

                                                                 3.  AFFILIATIONS

3.1        The Association shall have the following affiliations:

            (a)        A member of the Federation of Ontario Cottage Associations.

            (b)        Whatever affiliations in other groups or associations the executive shall decide, from time to time.